Many parties. Many objects. One workspace.
A fair, a hub, a registry: many parties acting on many objects at once, in one shared workspace instead of six inboxes. This is the part no ERP has. The organiser runs it; every participant they admit sees their own scope on the same objects.
One workspace, one timeline, every party.
An organiser sets the project up — dates, venue, tariff, deadlines — and invites the parties in. Ten capabilities run the organiser's side today; participant scope rides on Connect and lands with Projects Wave 2. Two screens are on this page; the rest of the register is being re-shot after a naming withdrawal.
Set it up
3 capabilities- The projectOpen a project with its dates, venue, deadlines and tariff in one place.
- The tariffPrice every service once, and let each quotation read from it.screen withheld
- DeadlinesHold the dates the whole roster is working to, visible to all of them.screen withheld
Bring the parties in
3 capabilities- The rosterInvite exhibitors, galleries, shippers and insurers by permission.screen withheld
- The funnelWork each participant from not-contacted to confirmed, one stage a view.
- ScopesGive each party their own slice of the same objects, and nothing else.screen withheld
Run it
4 capabilities- QuotesQuote from the tariff, editable, with the operations each quote implies.
- OperationsTurn a confirmed quote into the moves it needs, on the operator's desk.screen withheld
- The objectLand every act — crate booked, condition checked, work released — once.screen withheld
- InvoicesKeep an invoice a working document until it is posted.screen withheld
- Drafts a quotation against the project tariff from a participant's entry.
- Flags a roster line that has gone quiet against its deadline.
- Reads a participant's shipping list and proposes the operations it implies.
- Summarises the project's day for the organiser, ranked by what needs them.
Every one of these drafts. None of them commits. You sign, and the record shows who signed.
From an empty project to forty confirmed participants.
What an organiser actually does, in the order they do it. Each step is the organiser’s side, which is the side the pilot runs today.
- 01Open it
Dates, venue, tariff
The project carries its own dates, venue, deadlines and price list. Everything quoted afterwards reads from that tariff.
- 02Invite
By permission, one by one
Exhibitors, galleries, shippers, insurers. Each is worked from not-contacted to confirmed, and each stage is a view, not a spreadsheet colour.
- 03Quote
From the tariff, editable
Quotations come from the tariff with the regime derived from the entry. Proposed, sent, confirmed — and the operations each one implies.
- 04Operate
The moves it implies
Confirmed work becomes movements on the operator’s own desk. Every act lands on the object once, seen by whoever is permitted.
- 05Invoice
A working document until posted
An invoice stays editable until it is posted. After that it is a record, and a correction is a correction.
Runs it, pays for it
A fair, a hub operator, a foundation. Sets the specification, invites the parties, signs the quotes.
- Sees the whole project — roster, tariff, every quotation, the funnel, the money, the deadlines.
- Nothing is hidden from them; it is their project.
Their stand, their works
Sees their own participation and nothing of anyone else’s.
- Their quote, their moves, their paperwork, their invoice.
- Never another participant’s quote, price, roster position or correspondence.
Their scope on the same objects
Contracted for a set of movements, and given the facts needed to make them.
- The objects and movements they are contracted for.
- Never the organiser’s book, the tariff margins, or another shipper’s consignments.
The object, the condition, the window
Admitted for the acts they perform.
- The objects in their scope, the condition record, the install window.
- Never commercial terms of any kind.
Eighty-four participants, one tariff, and nobody re-typing a shipping list.
The organiser’s side of a project, stage by stage. The hard part is not the quoting — it is getting eighty-four different lists, in eighty-four different shapes, onto one set of objects.
The project, before anybody is invited
Dates, venue, the customs position of the site, the deadlines everyone works back from, and the tariff you are prepared to quote on.
Holds all of it on the project itself, so every quotation afterwards reads from the same tariff and every deadline is one date rather than forty copies of it.
A project that can be quoted against, with the deadlines visible to everyone admitted to it.
The roster, worked one by one
Exhibitors, galleries, shippers, insurers — pasted from a list, uploaded as a document, or added by hand.
Takes a pasted list or a document as readily as typed entry, matches participants against parties already on the record, and works each one from not-contacted to confirmed as a stage you can see.
A roster where every participant has a state, and the funnel is a view of the roster rather than a spreadsheet beside it.
Eighty-four shipping lists, in eighty-four shapes
Whatever each exhibitor sends: a packing list, a spreadsheet, an insurance schedule, photographs of a handwritten sheet.
Reads each one into objects with dimensions, values and media, matched against works already on the record. Volumes and crate specifications are computed per participant and then across the whole fair.
One set of objects for the whole project, with each participant’s works attributable to them, and consolidation worked out across all of it.
From the tariff, per participant
Each participant’s objects, the services their participation implies, and the project tariff.
Prices from the tariff rather than from memory, derives the customs regime from the entry, and produces a quotation per participant that they can accept in their own door.
Quotations — proposed, sent, confirmed — with the operations each confirmed quote implies already attached.
Confirmed work becomes movements
Confirmed quotations, the venue’s receiving windows, and the operator’s own dispatch board.
Turns each confirmed quotation into the moves it implies, consolidated where consolidation is possible, and lands every act on the object once.
A fair that moves as one operation, with each act seen by whoever is permitted and re-keyed by nobody.
A working document until it is posted
The confirmed work, and what was actually done.
Keeps the invoice editable until it is posted. After that it is a record, and a correction is issued as a correction.
Invoices per participant, on the record, signed by a person.
Real screens from the pilot.
The Reference Fair 2026 as the pilot holds it — the counter and the funnel, the 84-participant roster, a quotation from the tariff. Whole window now: the rail and the tenant bar are inside the frame, and the operator and coordinator read as labelled input slots because the pilot ships with no tenant filled in.
The counter and the funnel
Coverage, open quotes, confirmed value and what needs attention — and the sales funnel from not-contacted to declined, each stage a view.
The demo register behind this screen is being re-shot on a cleared tenant. The capture returns with that build.
ProjectsFrom the tariff, editable
Quotations against the project tariff — proposed, sent, confirmed — with the operations they imply. Invoices are working documents until posted.
The demo register behind this screen is being re-shot on a cleared tenant. The capture returns with that build.
ProjectsThe organiser, and everyone they admit.
Runs it, pays for it
A fair, a hub operator, a foundation. Sets the specification, invites the parties, signs the quotes.
Their stand, their works
Sees their own participation — the quote, the moves, the paperwork — and nothing of anyone else's.
Their scope on the same objects
Books the crate, checks the condition, releases the work — each act an event on the object, once.